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Minutes Of 81405

Optimist Coastal Bend Chess Federation

Minutes August 14, 2005 Executive Committee Meeting

Location: Susan Polgar Chess Center. Present (officers): George Tintera, President; Ken Muir, Secretary; Dan DeLeon, 1st VP; Chris Villarreal, treasurer. Absent: Augie Rivera, 2d VP. Also present: Eddie Rios, Bob James, Lonnie Roberts.

George Tintera brought the meeting to order at 2:00.

George announced that the IRS had recognized tax exempt status under 501(c)(3) as of August 3, 2005. Contributions are tax deductible. Ed Partridge, accountant suggested that Coastal Bend Foundation could collect monies from OCBCF for awarding of scholarships, et. Cet. An officer from CBF can come and talk to the group. Is going to apply for Tax Exempt status from Texas—sales tax, et cet.

George mentioned signature authority needs to be accomplished at the First National Bank for all new officers and possibly returning officers. He will look into this and get back to the other officers. An invoice for trophies for the Grades tournament was paid. It was resolved that the A&M Table Tennis club should receive $150 for their assistance with the last tournament held there, and a check was cut. Affiliate fees were paid for both USCF and Texas Chess Federation.

George mentioned that an archive is needed for the web site with past flyers. There was some discussion about preparation of flyers and who was going to be doing that preparation.

Bob mentioned efforts needed to begin soon for the state tournament bid.

George announced that $22,563.64 remains in the First National Bank, and that there is another money market account in the accountant’s office.

George reviewed status of several committees mentioned in the bylaws and it was resolved that further action could be taken at a regular OCBCF meeting. However, the following individuals volunteered on certain committees: Bob James (TD Committee and possibly Trophy Committee, which could be consolidated); Eddie (Publicity and Historical); Chris (Finance); Equipment (George). Eddie is working on a newsletter and Ken M. will assist, in addition to other volunteers sought. The Concessions committee will be eliminated.

Beginner’s tournament: Cris DeLeon is the contact person, 883-3930, or deleon_daniel@sbcglobal.net. George will be the chief TD. Callallen, Ken or Bob would be chief TD [subsequent to meeting, Ken informed he was not available that date and so Chief TD will likely be either Bob or Charlene]. Eddie will be Chief TD at Robstown or Wynn Seale. Bob mentioned that St. Patricks was getting their stuff organized for the St. Patricks tournament.

A consensus was reached on an estimated budget for 2005-06:

  Expenses
  TD Memberships 15@45 = 675
  PO Box 40
  USCF/TCA affiliations 65
  Equipment  1594 (chess sets, clocks and rule books)
  Office Supplies/copying 500
  Flow through USCF memberships ?
  Banquet 400
  Total………………………………………………$3,274

  Income
  Beginner’s tournament, Calallen  500
  Wynne Seale  300
  Shamrock  300
  Share Your Christmas  300
  Region VII  400
  Region VII Girls  200
  CB Grades  400
  PE Championships  300
  Section Championships 200

  Total ………………………………………………$2,900

Some discussion took place regarding the checkmate verification rule and further discussion will take place at the next meeting.

Next OCBCF meeting August 28 at Polgar Center, 2:00 pm.

I hereby declare that the foregoing is a true and correct rendition of the minutes of the OCBCF meeting which occurred on this the 14th of August, 2005.

___________/s/_____________________

Kenneth M. Muir, Secretary